Zoom is one of the tools that help you create an online webinar or a meeting. Before you follow all the steps in this tutorial, we recommend you to read more about Zoom pricing/features on their website and decide which plan suits your needs best. This tutorial starts off after you have created an account on Zoom.
In your Zoom account:
- Go to "Meetings" (on the left-hand side);
- Select "Schedule a new meeting";
- Name your meeting by entering the "Topic" name;
- You can also write a description for your Zoom meeting to give it a bit of a context;
- Select the date and time for your Zoom meeting;
- Decide on how long your meeting/webinar will last and enter the ''Duration'';
- If you like, you can set up a password for your meeting/webinar. The participants have to enter the password before they join;
- If you would like your video to start automatically when you join the meeting/webinar, select "on" in the "Video" section. The same goes for your participants;
There are a few other options available for your webinar:
- Enable join before host - this allows your participants to join the meeting before you join it;
- Mute participants upon entry - by default, anyone entering the Zoom meeting will have their microphone on (if they have not muted it). We'd recommend selecting this option as participants tend to join at different times and the sound from their side might interrupt the webinar;
- Enable waiting room - this allows you to keep your participants in a virtual "meeting room" before they can join;
- Record the meeting automatically on the local computer - this enables you to record your webinar. It's a good idea if you would like to share your webinar with the participants later or use it for promotion. Please remember to mention this to your participants.
Once you're done with setting up the meeting click "Save" to create the Zoom meeting/webinar.
You will see the confirmation page after saving. Right in the middle of the page, you'll find a section called "Join URL". Copy the link in this section or click on the "Copy the invitation" link to copy all the information of the meeting/webinar (this will also include the password to your meeting if you have set up one).
In your Billetto account:
- Start by clicking on "Create Event" at the top of the page;
- Add a name for your webinar;
- Add organiser name - this is either your name or the name of your company/brand;
- Type in the time and date of your webinar;
- Choose "Enter manual address" & enter Online or Zoom into the address fields;
- Write a description for your event/class and add some images if you like;
- Choose the Event type /Category - this helps your event to get discovered on Billetto among other similar events;
- You can also add up to 3 tags to increase discovery;
- For this event/class type, you can choose Paid Ticket or Donation as a ticket type. Please remember to add quantity. If it's a limited class, add the number of people that can participate. If it's not limited, just choose a high number;
- Add an image to illustrate your event. If you don't have an image handy, simply search for one in our free built-in image library;
- You're ready to publish your page!
Extra Settings
Once you have published the main page for your event, there are a few customisations you can add to achieve the example in this template.
Add custom text to order confirmation email & page
In this event template, we have included an additional Order & Email Confirmation text to let the participants know where they can find the online event. This is perfect if you have a non-public video stream and wish to share the link only with people that give a donation or buy access. Also, you can create a video of your webinar available for replay to people that buy access as a perk. To do this:
- Go to ''My Events'';
- Click ''Manage'' on the event page;
- Navigate to ''Customisation & Design'';
- Choose ''Tickets & Orders''. Here you can add an additional message that is going to appear on the Order Confirmation email. If you want this to appear on the order confirmation page too, just tick ''Include on the order confirmation page'' and click Save.
Add a custom booking question for participants
If you would like to collect extra information about your participants (ex. if they would like to receive your newsletter or if there's anything you should be aware of before the class starts) you can do so with Booking Questions.
- Go to ''My Events'';
- Click ''Manage''on the event page;
- Navigate to ''Customisation & Design'';
- Choose ''Booking Questions''. Here you can create questions that your participants have to answer before they complete a purchase (there's also an option to ask these questions after the purchase). Just follow the template to create a question. You can also simply follow this guide to add additional booking questions.
Now you can add the link to this page in your webinar description, or make it a part of your Facebook event, Instagram profile description & other promotional tools.